Payroll Coordinator

Position Summary:

The RM of Gimli is hiring a part-time (minimum half-time) highly motivated and self-directed employee responsible for payroll.  The Payroll Coordinator is responsible for the accurate preparation and submission of the bi-weekly payroll for all employees of the R.M. of Gimli through Payworks, the RM’s payroll processing provider.  This position is also responsible for the accurate processing of Council and Fire Department indemnities.

Key Payroll responsibilities include:

·       Performs all payroll functions to ensure staff are paid in accordance with employment contracts and all collective agreements.

·       Ensures receipt of all necessary information for new hires and returning seasonal employees.

·       Receives, verifies and enters the bi-weekly payroll hours submitted by the various departments.  Ensures all hours are processed accurately and in accordance with the various collective agreements.

·       Maintains accurate and up to date records of all employees’ vacation, sick leave, overtime and other leave accumulations and salary updates.

·       Works closely with the Human Resources Officer on payroll related matters.

·       Ensures that all employees who are either laid off or leave the RM have their final pay processed, and record of employment.

·       Prepares all required payroll related reconciliations including for benefits, banked time, vacation etc.  monthly, or as required.

·       Gathers information and prepares related payroll reports

·       Develop and implement new processes, procedures, forms and other related documentation to support the effective and efficient processing of payroll through Payworks.

Supports the Director of Finance by assisting with budget development, prepares ad hoc reports, and assists with the Year End process and reconciliations.  Works with the external auditor as requested by management.

Serves as backup to the Accounts Payable Clerk and works as part of the office staff team and responds to in-person or telephone as required.

Qualifications:

·       Completion of a Canadian certified payroll program or a suitable combination of education and payroll experience may be considered.

·       Completion of a post-secondary accounting/bookkeeping program and a CMMA would be assets.

·       A minimum of 2 years prior payroll experience is essential, and prior experience working with Payworks or another computerized payroll provider would be beneficial.

·       Prior experience working with collective agreements, particularly as they relate to payroll would be an asset.

·       Demonstrated experience with computerized accounting, spreadsheets and in preparing documents utilizing a variety of computer programs.

·       Demonstrated analytical, problem solving and decision-making skills plus strong organizational, time management and attention to detail skills are required.

·       Effective communication and interpersonal skills, highly motivated and with the ability to work effectively both independently and as part of a team.

·       Intermediate level training and experience with excel is required.

Salary Range:  $25.07 – $28.24 per hour

Hours of Work: On initial appointment, the RM anticipates that the successful candidate will be required to work full time for approximately one year (70 hours bi-weekly). Subsequently, the anticipated ongoing hours of work will be half-time (35 hours bi-weekly).

The RM of Gimli offers a comprehensive pension and benefit package.  This position is part of the Administration and Finance Collective Agreement.

The RM will consider a blend of remote and in-person (office) for this position subject to qualifications, position and operational requirements.

This position will remain open until filled.  Applicants will commence being considered March 11, 2025.

Resumes and a cover letter can be sent in confidence to:

Trilbee Stirling-Kattler

Chief Administrative Officer

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We thank all applicants for their interest in this position but only those selected for an interview will be contacted.