Confidential Secretary

Confidential Secretary

This position is a part of the overall administrative team and works to support the overall direction and vision of the Municipality as outlined by the Council and the Chief Administrative Officer (CAO). This includes but is not limited to conducting research, various special projects, and other tasks as requested by the CAO.

Experience and Qualifications

·         This position requires extensive knowledge of the Municipal Act, Planning Act, and any related Acts applicable to the operation of a municipality.

·         Grade 12 Diploma or higher is required.

·         Certificate in Manitoba Municipal Administration program is preferred.

·         3 years of Municipal experience is preferred.

·         Experience in a professional office setting is required.

·         Experience and knowledge of Office software and equipment, including Social Media and Web Page.

Duties & Responsibilities

·         Customer service support at the front desk.

·         Preparing and distributing Council and Committee meeting packages.

·         Processing utility billing monthly.

·         Research, development, and implementation of By-Laws and Policies

·         Enforcement of By-Laws and Policies

·         Responding to FIPPA requests

·         Preparation for the Board of Revision meeting

·         Assist the Finance Officer in processing bi-weekly payroll

·         Prepare invoices for accounts receivable monthly

·         Balance accounts receivable monthly

·         Prepare A/R trial balance monthly

·         Process Tax Certificates and invoice/receive payment for processing

·         Assist with bank reconciliation on an as needed basis

·         Assist in the tax sale process

·         Ensure a current voters list is kept on file.

·         Work with Mid-West Planning District on planning related items for council.

·         Updating office mapping software and assessment online

·         Use GIS systems to map various projects.

·         Ensure hard copy maps are stored digitally keeping maps current following subdivisions.

Only those selected for an interview will be contacted.